Smarter Navigation in MSWord
You may already know that in Microsoft Office Word, the up-and-down double arrows below the vertical scroll bar will page up and down through an open document. But you might not know that you can use the Select Browse Object button (the little dot) below the vertical scroll bar to change the function of the double-arrow buttons and of the CTRL+PAGE UP and CTRL+PAGE DOWN keyboard shortcuts. You can, for example, choose to browse by heading, which means the buttons will automatically move the cursor up or down to the next heading. Other choices include browsing by footnote, endnote, comment, graphic, or table.
Tampilkan postingan dengan label MS Word. Tampilkan semua postingan
Tampilkan postingan dengan label MS Word. Tampilkan semua postingan
Selasa, 18 November 2008
Selasa, 11 November 2008
How to Quickly Know How Many Lines or Words You Have Typed in MS Word
Quickly Know How Many Lines or Words You Have Typed in MS Word
Right-click the status bar, and then select a parameter. Microsoft Office Word can show you, for example, line details or the number of words typed. This information is useful when you are writing a document that must have a fixed length.
Right-click the status bar, and then select a parameter. Microsoft Office Word can show you, for example, line details or the number of words typed. This information is useful when you are writing a document that must have a fixed length.
How to ms woPreview Type and Color Formatting in MS Word
Preview Type and Color Formatting in MS Word
You can see how formatting will look in Live Preview before applying it to the Microsoft Office Word document you're working on. Select a formatting option (for example, click Page Layout, click Page Color, and then point to a color), and Live Preview will temporarily apply it. To keep the result, just click the color, or keep browsing for alternatives.
You can see how formatting will look in Live Preview before applying it to the Microsoft Office Word document you're working on. Select a formatting option (for example, click Page Layout, click Page Color, and then point to a color), and Live Preview will temporarily apply it. To keep the result, just click the color, or keep browsing for alternatives.
How to Count Words in MS Word
How to Count Words in MS Word
You can find the number of words in your Microsoft Office Word document by selecting only the text that you want to count. Look at the status bar displayed on the bottom of the screen. It shows you the number of words in the selected text first, and then the count for the entire document.
You can find the number of words in your Microsoft Office Word document by selecting only the text that you want to count. Look at the status bar displayed on the bottom of the screen. It shows you the number of words in the selected text first, and then the count for the entire document.
Kamis, 02 Oktober 2008
How to Use a Voice Command in MS Word
Use a Voice Command in MS Word
You can use sound in Microsoft Office Word.
1. In the Word document, place your cursor where you want your voice message to go.
2. Click Insert, and then in the Text section, click the Insert Object button.
3. In the Object dialog box, on the Create New tab, in the list of object types, select Wave Sound.
4. Click OK, and then record your own voice note
You can use sound in Microsoft Office Word.
1. In the Word document, place your cursor where you want your voice message to go.
2. Click Insert, and then in the Text section, click the Insert Object button.
3. In the Object dialog box, on the Create New tab, in the list of object types, select Wave Sound.
4. Click OK, and then record your own voice note
Senin, 29 September 2008
How to Save and Reuse Tables in MS WOrd
Save and Reuse Tables in MS WOrd
Do you frequently create the same type of complex table, such as a financial table or tables to use for custom page layouts? If so, you can easily save that table for easy insertion into any document. Just select a completed example of your table and save it to the Quick Tables gallery. Here’s how:
Select the table and press ALT+F3 to open the Create New Building Block dialog box. Type a name for your table, and then in the Gallery list, click Tables. You can set other options as well, such as choosing or creating a category for your table, which will affect where in the Quick Tables gallery it appears.
You can also choose an available template in which to store the table. But if you retain the default Save in location, Building Blocks.dotx, your table will be available for you to use in any document. To access your saved table, on the Insert tab, click Table, and then point to Quick Tables.
Do you frequently create the same type of complex table, such as a financial table or tables to use for custom page layouts? If so, you can easily save that table for easy insertion into any document. Just select a completed example of your table and save it to the Quick Tables gallery. Here’s how:
Select the table and press ALT+F3 to open the Create New Building Block dialog box. Type a name for your table, and then in the Gallery list, click Tables. You can set other options as well, such as choosing or creating a category for your table, which will affect where in the Quick Tables gallery it appears.
You can also choose an available template in which to store the table. But if you retain the default Save in location, Building Blocks.dotx, your table will be available for you to use in any document. To access your saved table, on the Insert tab, click Table, and then point to Quick Tables.
Kamis, 25 September 2008
How to Work on Large Documents in MS Word
Work on Large Documents in MS Word
In Microsoft Office Word and Microsoft Office Excel, you can split the screen to see two separate parts of a document at once.
On the View tab, in the Window section, click Split, and then click the screen where you want the split to appear. You can then navigate parts of the document separately in each window.
Excel adds both a horizontal and a vertical split to the screen. If you don't want one of them, drag the line up to the top or the left side and drop it at the edge of the screen, where it will disappear.
To return to the single-screen view of the document in either Word or Excel, go back to the Window section and click Remove Split.
In Microsoft Office Word and Microsoft Office Excel, you can split the screen to see two separate parts of a document at once.
On the View tab, in the Window section, click Split, and then click the screen where you want the split to appear. You can then navigate parts of the document separately in each window.
Excel adds both a horizontal and a vertical split to the screen. If you don't want one of them, drag the line up to the top or the left side and drop it at the edge of the screen, where it will disappear.
To return to the single-screen view of the document in either Word or Excel, go back to the Window section and click Remove Split.
Senin, 22 September 2008
How to Edit Lengthy Documents More Efficiently in MS Word
Edit Lengthy Documents More Efficiently in MS Word
To save time scrolling back and forth when you're editing a long document, you can use the keyboard shortcut SHIFT+F5. This shortcut switches back to the area of the document on which you were working previously. For example, if you were working on the tactics part of your plan and moved to edit something in the budget, by pressing SHIFT+F5, you immediately return to the tactics section.
To save time scrolling back and forth when you're editing a long document, you can use the keyboard shortcut SHIFT+F5. This shortcut switches back to the area of the document on which you were working previously. For example, if you were working on the tactics part of your plan and moved to edit something in the budget, by pressing SHIFT+F5, you immediately return to the tactics section.
How to Remove Comments and Changes from a Document in MS Word
Removing Comments and Changes from a Document in MS Word
Have you ever sent a Microsoft Office Word document that contained comments or tracked changes that you didn’t want visible? Document Inspector eliminates this worry.
1. Click the Office icon, point to Prepare, and then click Inspect Document.
2. By default, all check boxes are selected in Document Inspector. Clear the check box next to any items that you don't want Document Inspector to look for, and then click Inspect.
3. Remove items not for publication. Document Inspector indicates what it finds in your document, so you can choose what you want to remove, and then confidently publish your document.
Have you ever sent a Microsoft Office Word document that contained comments or tracked changes that you didn’t want visible? Document Inspector eliminates this worry.
1. Click the Office icon, point to Prepare, and then click Inspect Document.
2. By default, all check boxes are selected in Document Inspector. Clear the check box next to any items that you don't want Document Inspector to look for, and then click Inspect.
3. Remove items not for publication. Document Inspector indicates what it finds in your document, so you can choose what you want to remove, and then confidently publish your document.
Selasa, 16 September 2008
How to Automatically Update Data (Such as User Information) Throughout Your Document
Automatically Update Data (Such as User Information) Throughout Your Document
Content controls, a new feature in Microsoft Office Word 2007, provide the ability to structure content in a document—similar to, but with more flexibility than, traditional form controls. Among other uses, content controls enable you to bind text in your document to data sources, such as file properties or Windows SharePoint Services properties. In fact, some built-in content controls called Document Property Quick Parts are set to automatically bind to your information. As a result, if you insert a Document Property Quick Part—such as the author name or the document title—into your document, that information will automatically update in the document when it changes in file properties.
To insert a Document Property Quick Part into your document, on the Insert tab, in the Text group, click Quick Parts, point to Document Property, and then click to insert the type of property you need from the options listed.
Note that if you insert several of the same type of control (such as Title) in the same document, the text in all of those controls will update to match if any one of them is changed. Also note that some types of document building blocks (such as a cover page or a header that you can insert from applicable galleries on the Insert tab) contain Document Property Quick Parts.
Content controls, a new feature in Microsoft Office Word 2007, provide the ability to structure content in a document—similar to, but with more flexibility than, traditional form controls. Among other uses, content controls enable you to bind text in your document to data sources, such as file properties or Windows SharePoint Services properties. In fact, some built-in content controls called Document Property Quick Parts are set to automatically bind to your information. As a result, if you insert a Document Property Quick Part—such as the author name or the document title—into your document, that information will automatically update in the document when it changes in file properties.
To insert a Document Property Quick Part into your document, on the Insert tab, in the Text group, click Quick Parts, point to Document Property, and then click to insert the type of property you need from the options listed.
Note that if you insert several of the same type of control (such as Title) in the same document, the text in all of those controls will update to match if any one of them is changed. Also note that some types of document building blocks (such as a cover page or a header that you can insert from applicable galleries on the Insert tab) contain Document Property Quick Parts.
Senin, 08 September 2008
How to Customize Where Building Blocks Are Inserted in Your Document (Such as Cover Pages) in MS Word
Customize Where Building Blocks Are Inserted in Your Document (Such as Cover Pages) in MS Word
You may have already used the document building blocks functionality in Microsoft Office Word 2007 to insert complete, formatted document components, such as a cover page or table of contents, with just a click. You may also have noticed that when you click to insert some types of building blocks, your selection is automatically added to a specific place in the document, such as the first page, in the case of a cover page.
But what if you want more than one of the same type of building block in the document, perhaps at a different position? Many types of building blocks provide the option to insert additional entries at specified points in the document. Instead of clicking to insert your selection, right-click for a set of options. For example, right-click an entry in the Cover Page gallery (on the Insert tab) for the options to insert the selected cover page at the beginning or end of the document or section, or at your current position in the document.
You may have already used the document building blocks functionality in Microsoft Office Word 2007 to insert complete, formatted document components, such as a cover page or table of contents, with just a click. You may also have noticed that when you click to insert some types of building blocks, your selection is automatically added to a specific place in the document, such as the first page, in the case of a cover page.
But what if you want more than one of the same type of building block in the document, perhaps at a different position? Many types of building blocks provide the option to insert additional entries at specified points in the document. Instead of clicking to insert your selection, right-click for a set of options. For example, right-click an entry in the Cover Page gallery (on the Insert tab) for the options to insert the selected cover page at the beginning or end of the document or section, or at your current position in the document.
How to Generate Random Text in Word 2007
Generate Random Text in Word 2007
On a blank line in a Microsoft Office Word document, type =rand followed by (PC,SC)—where PC stands for paragraph count and SC stands for sentence count—and then press ENTER. For example, =rand(2,3) will create two paragraphs of three sentences each.
Word inserts some random text based on your specification. You can use this new text for testing form controls such as text boxes or paragraph alignments.
On a blank line in a Microsoft Office Word document, type =rand followed by (PC,SC)—where PC stands for paragraph count and SC stands for sentence count—and then press ENTER. For example, =rand(2,3) will create two paragraphs of three sentences each.
Word inserts some random text based on your specification. You can use this new text for testing form controls such as text boxes or paragraph alignments.
How to Print Page Backgrounds with Your Document in MS Word
Print Page Backgrounds with Your Document in MS Word
By default, page backgrounds created with the Page Color option in the Page Background section on the Page Layout tab in Microsoft Office Word 2007 do not print. However, you can print them with the document if needed.
To include the page background when printing, click the Office button and then click Word Options. On the Display tab of the Word Options dialog box, select the printing option Print background colors and images, and then click OK. (Note that this setting is not document-specific and will apply to all documents that you print from Word 2007 while the setting is active.)
By default, page backgrounds created with the Page Color option in the Page Background section on the Page Layout tab in Microsoft Office Word 2007 do not print. However, you can print them with the document if needed.
To include the page background when printing, click the Office button and then click Word Options. On the Display tab of the Word Options dialog box, select the printing option Print background colors and images, and then click OK. (Note that this setting is not document-specific and will apply to all documents that you print from Word 2007 while the setting is active.)
Sabtu, 06 September 2008
How to Change Default Document Formatting in MS Word
Change Default Document Formatting in MS Word
When you created your first new document in Microsoft Office Word 2007, you may have noticed that default text formatting (the formatting of the Normal paragraph style) had changed from the previous version. For example, the new default font is Calibri, line spacing is a bit expanded, and space is automatically added after each paragraph.
To change font and paragraph formatting defaults for the active document or all new documents based on the active template, do the following:
1. Press CTRL+SHIFT+ALT+S to open the Styles pane (or click the dialog box launch icon in the Styles section on the Home tab).
2. Click the Manage Styles icon at the bottom of the pane to open the Manage Styles dialog box.
3. On the Set Defaults tab of the dialog box, change font and paragraph formatting as needed. Then, at the bottom of the dialog box, click the option to apply settings either only to this document or to new documents based on the active template.
When you created your first new document in Microsoft Office Word 2007, you may have noticed that default text formatting (the formatting of the Normal paragraph style) had changed from the previous version. For example, the new default font is Calibri, line spacing is a bit expanded, and space is automatically added after each paragraph.
To change font and paragraph formatting defaults for the active document or all new documents based on the active template, do the following:
1. Press CTRL+SHIFT+ALT+S to open the Styles pane (or click the dialog box launch icon in the Styles section on the Home tab).
2. Click the Manage Styles icon at the bottom of the pane to open the Manage Styles dialog box.
3. On the Set Defaults tab of the dialog box, change font and paragraph formatting as needed. Then, at the bottom of the dialog box, click the option to apply settings either only to this document or to new documents based on the active template.
Minggu, 31 Agustus 2008
How to Save and Reuse Tables in Ms Word
Save and Reuse Tables in Ms Word
Do you frequently create the same type of complex table, such as a financial table or tables to use for custom page layouts? If so, you can save that table for easy insertion into any document by storing it in the Quick Tables gallery. Here’s how:
Select the table, and then press ALT+F3 to open the Create New Building Block dialog box. Type a name for your table, click the Gallery drop-down arrow, and then choose Tables from the list. You can set other options as well, such as choosing or creating a category for your table, which affects where in the Quick Tables gallery it is stored. By clicking the Save in drop-down arrow, you can indicate the template in which you want to store the table. However, if you leave the default Building Blocks.dotx as the Save in location, your table will be available to you for use in any document.
To access your saved table, on the Insert tab, click Table, and then point to Quick Tables
Do you frequently create the same type of complex table, such as a financial table or tables to use for custom page layouts? If so, you can save that table for easy insertion into any document by storing it in the Quick Tables gallery. Here’s how:
Select the table, and then press ALT+F3 to open the Create New Building Block dialog box. Type a name for your table, click the Gallery drop-down arrow, and then choose Tables from the list. You can set other options as well, such as choosing or creating a category for your table, which affects where in the Quick Tables gallery it is stored. By clicking the Save in drop-down arrow, you can indicate the template in which you want to store the table. However, if you leave the default Building Blocks.dotx as the Save in location, your table will be available to you for use in any document.
To access your saved table, on the Insert tab, click Table, and then point to Quick Tables
Jumat, 29 Agustus 2008
How to Drawing Lines in MS Word
Drawing Lines in Word
You can create a line across the page of your Microsoft Office Word document or Microsoft Office Outlook e-mail message by using just a few keystrokes.
• To create a normal line, type three consecutive hyphens, and then press ENTER.
• To create a bold line, type three underscores, and then press ENTER.
• To create a double line, type three equal signs, and then press ENTER.
You can create a line across the page of your Microsoft Office Word document or Microsoft Office Outlook e-mail message by using just a few keystrokes.
• To create a normal line, type three consecutive hyphens, and then press ENTER.
• To create a bold line, type three underscores, and then press ENTER.
• To create a double line, type three equal signs, and then press ENTER.
How to Upgrade Old Documents to 2007 Versions in MS Word
Upgrade Old Documents to 2007 Versions in MS Word
If you receive a document from a colleague who is not yet running the 2007 Microsoft Office system, the 2007 Office system will automatically open it in Compatibility Mode. However, not all the new features will be available to you. When you close the document, it will be saved in its original format, not in the format of the 2007 release.
If you want to upgrade the file to the 2007 Office system:
1. Click the Office button, and then click Convert.
2. In the Microsoft Office Word dialog box, click OK, and then click Save.
Note: You may want to make a backup copy of the file before you upgrade it . Also, to see when you are working in Compatibility Mode, look at the top of the screen. The phrase Compatibility Mode will appear in brackets to the right of the file name.
If you receive a document from a colleague who is not yet running the 2007 Microsoft Office system, the 2007 Office system will automatically open it in Compatibility Mode. However, not all the new features will be available to you. When you close the document, it will be saved in its original format, not in the format of the 2007 release.
If you want to upgrade the file to the 2007 Office system:
1. Click the Office button, and then click Convert.
2. In the Microsoft Office Word dialog box, click OK, and then click Save.
Note: You may want to make a backup copy of the file before you upgrade it . Also, to see when you are working in Compatibility Mode, look at the top of the screen. The phrase Compatibility Mode will appear in brackets to the right of the file name.
How to Find Tooltips for Keyboard Shortcuts in MS Word
Find Tooltips for Keyboard Shortcuts in MS Word
If you press and hold the ALT key, tooltips appear above the commands at the top of the page. You can then press the appropriate letter for a simple keyboard shortcut.
If you press and hold the ALT key, tooltips appear above the commands at the top of the page. You can then press the appropriate letter for a simple keyboard shortcut.
Senin, 25 Agustus 2008
How to use Smarter Navigation in MS Word
Smarter Navigation in Word
You may already know that in Microsoft Office Word, the up-and-down double arrows below the vertical scroll bar will page up and down through an open document. But you might not know that you can use the Select Browse Object button (the little dot) below the vertical scroll bar to change the function of the double-arrow buttons and of the CTRL+PAGE UP and CTRL+PAGE DOWN keyboard shortcuts. You can, for example, choose to browse by heading, which means the buttons will automatically move the cursor up or down to the next heading. Other choices include browsing by footnote, endnote, comment, graphic, or table.
You may already know that in Microsoft Office Word, the up-and-down double arrows below the vertical scroll bar will page up and down through an open document. But you might not know that you can use the Select Browse Object button (the little dot) below the vertical scroll bar to change the function of the double-arrow buttons and of the CTRL+PAGE UP and CTRL+PAGE DOWN keyboard shortcuts. You can, for example, choose to browse by heading, which means the buttons will automatically move the cursor up or down to the next heading. Other choices include browsing by footnote, endnote, comment, graphic, or table.
Jumat, 22 Agustus 2008
How to Add Automatic Captions in MS Word
Add Automatic Captions in MS Word
Follow these steps to add captions to your tables, figures, and graphics automatically in Microsoft Office Word 2007:
1. On the References tab, in the Captions section, click Insert Caption.
2. Click AutoCaption.
3. Select what you want to insert from the Add caption when inserting list.
4. In the Options section of the AutoCaption dialog box, choose the display options that you want to use.
5. Click OK twice.
Follow these steps to add captions to your tables, figures, and graphics automatically in Microsoft Office Word 2007:
1. On the References tab, in the Captions section, click Insert Caption.
2. Click AutoCaption.
3. Select what you want to insert from the Add caption when inserting list.
4. In the Options section of the AutoCaption dialog box, choose the display options that you want to use.
5. Click OK twice.
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