2003 to 2007 Group Schedule
Checking schedule availability for your team in Microsoft Office Outlook 2003 means opening a fake meeting request, entering everyone's names, and then navigating the blue bars for an open slot of time. In Microsoft Office Outlook 2007, you can create group schedules to view availability for multiple people and resources, like conference rooms.
1. Click the Actions menu, and then click View Group Schedules.
2. Click New, and then type a name for the new schedule.
3. Enter the names of the people and resources whose schedules you want to view.
4. Click Save and Close.
5. To schedule a meeting or send an e-mail message to the group or an individual, open the group schedule, and then click the Make Meeting list.